We find the problem. We build the solution.
For restaurant and hospitality groups.
We help owners see what's going in and out every day, and put more money back in their pocket. Custom tools, connections between the systems you already run, and AI where it actually helps.
We reply within one business hour. Happy to meet at your restaurant.
On a 4% margin, every $1,000 a month that slips through is the same as losing $25,000 in sales.
Canadian restaurants keep about 4 cents of every dollar on average (Restaurants Canada, 2026). Small leaks are big money.
Where the money leaks
Every restaurant loses margin in the same few places. These are where we look first.
Food cost
Supplier prices creep up between orders, and nobody checks invoices against what you agreed to pay.
Labour
Schedules get built from habit instead of expected sales, so quiet nights end up overstaffed.
Comps and voids
Discounts and voids leave the till every shift, often with no reason attached and nobody reviewing them.
Delivery apps
Payouts that don't line up with the orders, and commissions nobody tracks.
Run bars, cafés, a hotel or a catering company? Same gaps, same fixes. Talk to us.
What we put in place
Every operation is different, so everything we build is custom. Here's what it usually looks like.
- THE LEAK
Supplier prices creeping up
WHAT WE BUILDAn alert that checks every invoice against the prices you agreed
WHAT YOU SEEYou're told the day a price jumps.
- THE LEAK
Labour drifting away from sales
WHAT WE BUILDA dashboard comparing scheduled hours to expected sales, by location
WHAT YOU SEELabour cost per location, every Monday.
- THE LEAK
Comps and voids nobody reviews
WHAT WE BUILDA daily report of every discount and void, by staff member and reason
WHAT YOU SEEWhat left the till yesterday, every morning.
- THE LEAK
Delivery payouts that don't add up
WHAT WE BUILDAutomatic matching of app payouts against your orders
WHAT YOU SEEShortfalls flagged before the month closes.
- THE LEAK
Managers buried in admin
WHAT WE BUILDAI that reads documents, sorts emails and answers staff questions from your own manuals
WHAT YOU SEEYour managers back on the floor.
These are examples. We build around what we find in your operation.
Something else eating your week? If it lives in a screen or a spreadsheet, we can probably build for it.
TELL US ABOUT ITHow it works
- 1
A free 30-minute call
Tell us how things run and where it hurts. We'll tell you honestly if we can help, and send a one-page scope with the price within 24 hours.
- 2
The Diagnostic
A paid, fixed-price review over 3 to 5 days. We find where your margins are going and rank every finding by what it costs you.
- 3
The build
We build the fix at a fixed scope and price, usually live in 2 to 3 weeks. You get a recorded walkthrough for your team and a 14-day fix guarantee.
We've seen it first hand.
Between us we have years of experience working in kitchens and restaurants, on the line and running shifts. We know the Friday rush, the late-night counts and the invoice pile nobody gets to. We're also engineers who build real software, so building tools that fit how a restaurant actually runs is exactly what we do.
- Local. We're in Kelowna and can come to you, Vernon to Penticton.
- Fixed scope, fixed price. In writing before you say yes.
- Works with what you have. We don't resell software or take commissions.
- One project at a time. You never wait behind another client.
- 14-day fix guarantee. Written into every agreement.
Questions
- Why isn't the price on the website?
- A two-location café and an eight-location group need different amounts of work. We give you a firm, fixed number after a short call, in writing, before anything starts. The first call is always free.
- What systems do you work with?
- Whatever you already run. Where a POS limits direct access, we work from its exports and your accounting system.
- Is our data safe?
- We ask for read access only, tell you exactly what we need up front, and delete your data when the project ends.
- What if the Diagnostic doesn't find much?
- Then the report says so plainly. You're never pushed into a build.
- Do you use AI?
- Where it does the job better than a simple tool, yes. Reading documents, sorting emails, answering staff questions from your own manuals. We test it in your operation before handing it over, and if a plain spreadsheet would do, we'll tell you.
- Who do you work with?
- Restaurant and hospitality groups: multi-location restaurants, bars, cafés, hotels and caterers, mostly across the Okanagan. If you run a different kind of business with the same problem, get in touch anyway.
READY WHEN YOU ARE
Book a 30-minute call. Tell us how your restaurants run today and we'll tell you honestly whether we can help.
Or call the same number, or email hello@trilliontasks.com. We reply within one business hour.